Operations Support

Selendy & Gay PLLC is seeking a bright and experienced candidate to fill its Operations Support role. This is a hybrid role, responsible for both paralegal/administrative work and departmental support. This position is responsible for working closely with attorneys and departments on all administrative, paralegal, and daily operations. The goal is to provide the highest-level work product to partners, associates, and department managers/directors alike. Quality candidates should be team-oriented, highly motivated, and very personable. We are looking for someone who demonstrates great initiative, attention to detail, and problem-solving skills.

Reporting: The Operations Team reports directly to the Office Manager.

Qualifications:

  • Bachelor’s degree or higher
  • 2+ years of experience as a paralegal or administrative assistant
  • Experience handling confidential and sensitive materials with discretion
  • Ability to multitask, prioritize, and anticipate needs
  • Ability to display a high-level sense of urgency
  • Time management, scheduling and travel logistical skills
  • Proficient in Microsoft Office 365 Suite
  • Proficient in Word for litigation, including but not limited to manually building Tables of Authorities, Tables of Contents, applying styles, adding/editing breaks or pagination, inserting footnotes, etc.
  • Prior experience with iManage and/or Sharepoint is a plus

Responsibilities:

  • Work collaboratively with teammates to provide full coverage, support, and responses to any and all requests submitted to the Operations Support inbox
    • Including: late night/overtime coverage and/or weekend support as needed
  • Provide administrative support for partners, associates, and staff attorneys
    • Including: Case management/workflow, document processing, conflicts checks, new matter intake forms, engagement letters, timekeeping, travel requests, calendaring, etc.
  • Collaborate with the paralegal team and managing clerk on projects
    • Including: e-filing, CLE management, court and/or bar registrations, legal research, WestLaw and/or Lexis Nexis searches, document management via iManage and/or Sharepoint, editing briefs, compiling exhibits, compiling binders for attorney review, maintaining in-house and lending library, etc.
  • Responsible for Finance department support in preparing, submitting and reconciling expenses, reports, invoices, payments, approvals, etc.
  • Execute Human Resources tasks as they relate to on-boarding and orientation for new hires, screening and scheduling interviews for potential staff candidates, maintaining the firm directory, etc., as delegated by the Office Manager
  • Provide Marketing and Events support for special ad hoc projects and client-related events as delegated by the Chief Marketing Officer
  • Provide Recruitment support and maintain online database with associate applications, schedule associate interviews, and provide administrative and travel assistance with On-Campus Interviews
  • Coordinate and oversee facilities, including ordering and maintaining supplies, deliveries, mailings, subscriptions, etc.
  • Foster relationships with firm vendors and update/maintain vendor and subscriptions master lists
  • Attend any necessary in-office training courses and/or workshops as they relate to administrative and/or paralegal duties

To Apply: Please send a cover letter, resume, and references to staffrecruiting@selendygay.com.